Script Steps Reference

Records script steps
F
ILEMAKER SCRIPT STEPS REFERENCE 134
Save Records As PDF
Purpose
Saves records to a specified PDF file.
Format
Save Records as PDF [Restore; Append; No dialog; “<output filename>”;
Automatically open; Create email; Records being browsed/Current
record/Blank record, as formatted/with boxes/with underlines]
Note In order to save records as a PDF file, your privilege set must include Allow printing, or you
must set the script to run with full access privileges.
Options
• Append to existing PDF appends the records being browsed, the current record, or a
blank record after the last page of the specified PDF file. When you append records, the
PDF Options dialog box settings in the Document and Initial View tabs are ignored, but the
settings in the Security tab are maintained.
• Perform without dialog prevents dialog boxes from displaying when the script step
executes if a file has already been specified.
• Specify output file allows you to specify the file path. Choose the folder you want to save
to, or type the file path directly into the list. Specify one path per line. FileMaker
Pro will use
the first path it locates. See Creating file paths. You can choose to Automatically open file
or you can choose to Create email with file as attachment after saving.
If FileMaker Pro executes a script that does not specify an absolute path, and the database file
containing the script is hosted, the path is assumed to be the current user’s Documents folder.
• Specify options displays the "Save Records as PDF" dialog box. From the Save list,
choose Records being browsed, Current record, or Blank record. If you select Blank
record, the Appearance pop-up is enabled. The Appearance pop-up box allows you to
specify formatting options for fields: as formatted in FileMaker, with boxes, with underlines,
or with
placeholder text.
Select Options to display the PDF Options dialog box.
• In the Document tab, you can specify descriptive information for the PDF file. For each
of the options in the document tab, you can enter text directly, or click Specify to enter a
field name or values from a calculation.
• In the Security tab, you can assign passwords to the PDF file, as well as print and edit
privileges. If print and edit privileges are allowed, you can specify if copying and screen
reading software are permitted.
• In the Initial View tab, you can define the initial view for the layout and magnification for
the PDF file.