User manual

Chapter 3 | Creating databases 77
Envelopes
Use an Envelopes layout to print the fields you select, arranged to print on a standard “Number
10” business envelope. You can only print (or preview) data; you can't add information. (Use
another layout type for data entry or finding data.)
For more information about creating an Envelopes layout and printing on envelopes, see “Printing
labels and envelopes” on page 46.
Report
The New Layout/Report assistant lets you define varied report formats. You can create a Report
layout with simple rows and columns of data (formerly a predefined layout type known as the List
view layout), or a complex report with data grouped by specified values and including subtotals
and grand totals.
You can also group records by sorting data by selected fields. You can then subtotal, or
subsummarize, data in these groups (for example, group sales data by region, then subtotal sales
for each region).
When you create a Report layout in the assistant, you can then choose to:
1 include subtotals and grand totals in the report.
1 add header and footer parts with static text (like your company's name), dynamic text (like
the page number or current date), or a graphic (like your company logo).
1 group records by sorting; you can then subtotal or subsummarize data in the groups (for
example, group sales data by region, then subtotal sales for each region).
1 save information in a script to rerun the report (for example, switch to the report layout and
sort the data).
You can modify any of these options after you finish the assistant.