User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Working with layout object, part, and background styles
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
162
M
Macros. See Scripts
Mail merge, using merge fields 92
Mailing labels 76
Manage Database dialog box, creating and changing fields
in 61
Managing layouts and layout folders 74
Margins, displaying in Preview mode 45
Match fields
See also Fields
described 111
, 112
in import update 133
Matching records, updating 133
Mathematical operators 64
Maximum characters in fields 28
Maximum, for summary fields 66
Merge fields
described 47
placing on a layout 92
Merge format 130
Microsoft Excel format
importing and exporting 130
saving data as 130
Minimum, for summary fields 66
Mode pop-up menu 22
, 73
Modifying fields in Table View 63
Mouse, configuring in System Preferences (OS X) 14
Moving
field to field 27
record to record 24
Multimedia files 58
N
Naming
fields 60
, 61
tables 73
Network security guidelines 151
Networks
cross-platform 13
, 124
FileMaker Server 124
New Layout/Report assistant, described 74
Non-shared files 143
Number fields
See also Fields
described 58
entering and editing values in 28
finding 36
formatting 95
Numbers
formatting 95
invalid 36
O
Objects, layout
aligning to other objects 83, 85
described 81
formatting 83
locked 88
positioning 84
selecting 88
setting auto resize options 85
setting styles for 101
ODBC
overview 131
, 132
using FileMaker as client
described 136
supplemental fields 67
using FileMaker as data source
field name considerations 57
privileges for 139
, 147
Omitting
fields during printing 92
records 40
related records 38, 41
Opening
files 16
multiple windows 19
Operators
comparison 64
in find requests 33
, 37
mathematical 64
relational 111
, 115, 119
Operators list 33
Options, file 50
OR searches 39
P
Page breaks
showing or hiding in Layout mode 85
showing or hiding in relationships graph 118
viewing in Preview mode 45
Page breaks, viewing in Preview mode 45
Page margins, viewing in Preview mode 45
Page numbers
in layout parts 77
viewing in Preview mode 45
Panels, slide panels and tab panels 81
Paragraphs, formatting 94
Parts. See Layout parts
Passwords
defining 143
protecting files with 143
related files, planning 55
PDF documentation 8
PDFs, saving data as 130
Photos, in container fields 58
Picture fields. See Container fields
Pie chart icon in status toolbar 33
Pie charts, described 105