User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Working with layout object, part, and background styles
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
160
Finding records
See also Find requests, Quick finds
adding new request 39
all records 34
Boolean numbers 36
described 31
duplicate records 39
empty or non-empty fields 38
exact values 35
excluding records 40
invalid values 36
logical AND searches 39
logical OR searches 39
multiple criteria 39
omitting records 40
order of requests 41
partial or variable text 34
quick finds in Browse mode 31
ranges of information 37
related fields and records 38
saving and sending as snapshot link 12
, 32
showing all records 34
symbols 35
today’s date 36
fmp12 filename extension 18
Footers, described 100
Form letters 92
Form View, described 23
Formatting
calculations 95
dates 95
export data 135
graphics 98
import data 130
layout objects 83
numbers 95
paragraphs 94
text 93
times 96
timestamps 97
Forms, viewing records as 22
Formulas, calculation fields 63
Found set
described 22
, 32
saving and sending as snapshot link 12
, 32
switching with omitted set 42
Four-digit years
in Date fields 28
, 69
in Timestamp fields 28
Fraction of Total of, for summary fields 66
Full Access privilege set, described 140
, 148
Functions 64
G
Getting Started tour 9
Global storage options 71
Grand summaries, described 101
Graphics, formatting fields for 98
Grid, in Layout mode 86
Groups. See Accounts; Privilege sets
Guest account 140
Guides, in Layout mode 86
H
Headers, described 100
Help, getting for FileMaker Pro 8
Hiding records 42
Highlighting text 94
Horizontal charts 105
Host
database on web 136
described 125
encrypted connection (SSL) 18
, 127
FileMaker Server 124
performing tasks 128
saving files 125
HTML table format 130
I
Importing
adding new records 132
described 130
file formats supported 130
into existing files 132
into new tables 132
layout themes 78
recurring imports, described 130
source file or table 132
, 134
target file 132
updating existing records 132
updating matching records 133
Indexing
fields 71
text field limitations 36
Inserting files into container fields 29
Inspector
described 81
formatting
field data 93
layout objects 83
opening 83
opening multiple 83
positioning layout objects 84
Intranet
See also Web
files shared on 136
Invalid values, finding 36
J
JDBC
field name considerations 57
privileges for 139, 147
Join expressions. See Relationships
Join fields. See Match fields