User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Working with layout object, part, and background styles
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
158
Databases
creating 55
described 14
planning 51
preference for creating new 56
printing 45
protecting 137
publishing on web 136
Databases, relational. See Relational databases
Date fields
described 58
entering and editing values in 28
four-digit years 28
, 69
Dates
See also Date fields
displaying calendars 91
entering data 28
finding 36
finding today’s 36
formatting 95
four-digit years 69
invalid 36
typing in 28
validating 69
Decimal numbers 95
Defining
See also Adding; Placing
accounts 145
calculation fields 63
databases 57
fields 57
lookups 121
passwords 143
privilege sets 147
summary fields 65
tables 72
value lists 91
Defining fields
in Field Picker dialog box 59
in Manage Database dialog box 61
in Table View 63
Deleting
data 28
field definitions 62
fields from a layout 91
find requests 41
related records 27
, 120
Document preferences 50
Drag and drop fields onto layout 90
Drop-down calendar 91
Drop-down lists, displaying fields as 91
Duplicate records, finding 39
Duplicating
files 21
records 25
, 30
related records 26
tables in the relationships graph 117
Dynamic guides, in Layout mode 87
Dynamic reports, creating in Table View 30
, 65
E
Elements. See Objects
Email
sending from FileMaker Pro 130
sending through SMTP 130
Empty or non-empty fields 38
Encrypted connection (SSL) to host 18
, 127
Encryption. See Accounts; Privilege sets
Entering data
automatically 68
typing in fields 28
Envelopes layouts, described 77
Envelopes, printing 47
Excel format
importing and exporting to 130
saving data as 130
Exchanging files
exporting 130
, 135
importing 130
relational databases 108
with other applications 130
Exporting
See also Exchanging files
described 130
file formats 130
formatting 135
Extended privileges
described 138
viewing 148
External data sources 136
External Server account 138
, 146
F
False result 36, 58, 70, 95
Favorite files 18
Field behavior 27
, 99
Field content match 35
Field definitions
copying 21
deleting 62
Field labels 90
Field names 57
Field Picker dialog box, for defining fields 59
Field rights. See Accounts; Privilege sets
Field tool 90
Field types
and calculation results 65
described 58
Field values
deleting 28
described 16
entering and editing 28
entering automatically 68
finding and replacing 42
prohibiting change 68
Field/Control tool 90