User manual

Chapter 6 | Protecting databases 149
To authorize access to a file:
1. Open the file that you want to protect.
2. Choose File menu > Manage > Security, then click the File Access tab.
3. To protect this file against unwanted access from other files, select Require full access
privileges to create references to this file.
4. If any files that reference the protected file are currently open, you see an alert for each file,
asking if you want to authorize the file. Click Yes.
5. If you want to authorize additional files that are not currently open, click Authorize. In the Open
File dialog box, choose a local or remote file to authorize, and click Open.
You may be asked to enter the name and password of an account with Full Access privileges.
6. Click OK.
Keep the following points in mind:
1 A protected file retains its list of authorized files if the file is cloned or included in a runtime
solution, so you don’t have to repeat the authorization process. However, if you duplicate or
clone a protected file, each file will also have the same ID. If you use both files in the same multi-
file solution, you must reset the ID in one of the files so that each file has a unique ID. To reset
the protected file’s unique ID, click Reset All, then click Yes. After resetting, you will need to
reauthorize all files that are authorized to access the protected file and any protected files that
file was authorized to access.
1 To set a file option that prevents a file from being opened with a version of FileMaker Pro,
FileMaker
Go, or FileMaker Server that’s earlier than the specified version, see Help.
For more information about authorizing access to files, see Help.