User manual

Chapter 6 | Protecting databases 145
Creating accounts
You can create accounts for every individual who accesses a file, or create fewer accounts that
are shared among many individuals, such as a “Marketing” account and a “Sales” account. You
must assign a privilege set to each new account.
To create an account:
1. Choose File menu > Manage > Security.
2. In the Accounts tab, click New.
3. In the Edit Account dialog box, for Account is authenticated via, choose FileMaker.
For information about accounts managed by an external server, see “Creating accounts that
authenticate via an external server” on page 146.
4. Enter an account name and password for the account.
Tip If you plan to create accounts for individual users, you may want to base each account
name on the User Name defined in the Preferences dialog box. This User Name is the default
account name that appears in the dialog box that prompts a user for an account name and
password. The user won’t have to re-type the account name if it matches the User Name.
5. To force the account users to choose a new password the first time they log in, choose User
must change password on next login.
In most cases, an account that is shared by multiple users should not force a password change
upon first login. Instead, you should specify a password and provide it to the users that need it.
Also, the privilege set for a shared account should not permit password changes because one
user could change the password and lock out all other users who share the account.
6. For Account Status, choose whether you want the account to be active or inactive.
For example, you may want to keep the account inactive until you finish setting up its privilege
set. Users cannot open a database using an inactive account name and password.
7. For Privilege Set, choose the privilege set you want to use with this account.
You can choose an existing privilege set, or choose New Privilege Set and create a new one.
For more information, see
“Creating privilege sets” on page 147.