User manual

Chapter 6 | Protecting databases 140
About the predefined accounts
Each database file contains two predefined accounts: Admin and Guest.
Admin account
The Admin account is assigned the Full Access privilege set, which permits access to everything
in a file. The Admin account is not assigned a password. In files for which privileges are not set
up, the file options are set up to automatically log in to the file using the Admin account.
The Admin account is fully editable. You can rename it, assign it a password, or make the account
inactive. You can even delete the Admin account; however, you must assign the Full Access
privilege set to at least one other active account.
Important Don’t forget the account name and password that is assigned to the Full Access
privilege set. If necessary, write it down and store it in a secure place. If you lose or forget this
account name and password, you may not be able to access the file.
Guest account
The Guest account permits users to open a file without specifying any account information. The
Guest account is not assigned a password. By default, the Guest account is assigned the Read-
Only Access privilege set, but you can assign any privilege set you want to the Guest account.
Initially, the Guest account is inactive, which disables the guest option in the password dialog box
and prohibits users from opening files as a guest. You can enable the Guest account to permit
guest access.
The Guest account is not fully editable. You cannot delete the Guest account, change the Guest
account name, or assign it a password.
About the predefined privilege sets
Every new database file contains three predefined privilege sets.
1 Full Access: permits accessing and changing everything in the file
1 Data Entry Only: permits viewing and entering of data only
1 Read-Only Access: permits viewing but not changing data
Note The Read-Only Access privilege set permits write access to all global fields. To create a
privilege set in which global fields and all record data are view-only, you can duplicate the Read-
Only Access privilege set and change Records from Custom privileges to View only in all
tables.
You cannot change or delete these predefined privilege sets, except to enable or disable extended
privileges for them. You can either use them as is, or duplicate them and then modify the duplicate
copies.