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Saving, importing, and exporting data
F
ILEMAKER PRO HELP 505
Important Use Collect addresses across found set with caution because it can generate
a lot of email messages. For example, if your found set contains 10 records and you
specified a field that contains a single email address in each record, 100 email messages
would be generated. Each email address will receive 10 emails. See the example below.
7. Do one of the following to fill in the Subject and Message boxes:
8. Select Attach file if you want to select a file to send as an attachment to the email.
9. Click OK.
Generated email messages are sent using your default email method.
Notes
• Email is sent through SMTP or directly to your default email application’s outbox as plain
text. To apply formatting or change an email message’s contents, see the
Send Mail script
step.
• If you specify the contents of a field as the email address and the field contains more than
one address (separated by commas or semicolons as required by your email client), one
message is sent to each address in each record.
Example
When you specify a field or a calculation as the email address, the number of messages sent
depends on the contents of the fields or the result of the calculation and whether you select the
Collect addresses across found set option. Suppose you have the following found set:
When you specify the Address field for the email address and select Multiple emails (one for each
record in found set), each message is addressed to only one recipient and the results are:
To Do this
Enter text Type the text.
Specify a field that
contains text for
the email
Click and choose Specify Field Name. Then select a field and click OK.
Specify a
calculation that
generates text for
the email
Click and choose Specify Calculation. Then create a calculation and click
OK.
Insert the contents
of a text file into
the Message box
Click next to the Message box and choose Insert Text from File. Then
choose the text file you want.
Address Subject Message
[e-mail] Subject1 Message1
[e-mail] Subject2 Message2
[e-mail] Subject3 Message3
[e-mail] Subject4 Message4