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Saving, importing, and exporting data
F
ILEMAKER PRO HELP 502
• If Current record was selected when the snapshot link was created, then only the current
record is shown, and the state of the database (for example, the layout, view, and sort order
used at the time) is restored. If Records being browsed was selected and the window
didn’t have a found set, then only the records that existed at the time are shown. Records
created after the snapshot link was created are not shown.
• Snapshot link files created in FileMaker Pro 11 are incompatible with later versions, and
vice versa. You must
convert the database from which the records were found and then re-
create the snapshot link. See Converting files from FileMaker Pro 11 and earlier.
Related topics
Sharing databases on a network
Sending email messages based on record data
FileMaker Pro lets you create email messages based on record data.
You can:
• send one email to a single address or multiple addresses. See Sending one email
message.
• send separate, customized email messages based on each record in the found set. See
Sending multiple email messages.
• create a script that sends email. See Creating scripts to automate tasks and Send Mail
script step.
• send a snapshot link of a found set of records. See Saving and sending records as a
snapshot link.
Generated email is sent using your default email application or directly through SMTP (Simple Mail
Transfer Protocol, a set of criteria for sending and receiving email). Send email through SMTP, for
example, if no email application is installed on your computer.
To send email, you must have an internet connection. In addition, to send mail on Windows through
an email application, you must also have Microsoft Outlook or Windows Mail installed and
configured properly on your computer. To send email on Macintosh through an email application,
you must have Microsoft Outlook or OS
X Mail installed and configured properly on your computer.
Sending one email message
You can use FileMaker Pro to send email to one or more recipients. To specify email addresses,
subjects, and messages, you can type text, use data from fields in the current record, or use
calculations. In addition, you can gather multiple addresses from a field or calculation across all the
records in the current
found set.
To send one email message:
1. Find the record with the data you want to use in your email.
See Finding records.
2. Choose File menu > Send > Mail.
The Send Mail dialog box appears.
3. For Send via, choose how you want to send the email.
• To send using an email application such as Microsoft Outlook (Windows) or OS X Mail
(OS
X), accept the default, E-mail Client.