Help

Protecting databases
F
ILEMAKER PRO HELP 484
The authorized file appears in the File Access list, with the date and time it was authorized, and
the account used to create the authorization.
Repeat this step for each file you want to authorize.
6. When you are finished, click OK.
To remove authorization for a file:
1. Open the protected file.
2. In the File Access tab of the Manage Security dialog box, select the file for which you want
to remove authorization, then click Deauthorize.
If the deauthorized file was open on any clients, then deauthorization will not take effect until the
next time they reopen the file.
3. Click OK.
To remove all restrictions to file access:
1. Open the protected file.
2. In the File Access tab of the Manage Security dialog box, deselect Require full access
privileges to create references to this file.
In addition, you can optionally deauthorize files (see “To remove authorization for a file,” above).
3. Click OK.
Notes
• If you rename an authorized file and the file is currently open, the new name appears next to
the original name in the File Access list. For example, if you renamed the file SalesReport
to ExecReport, then ExecReport;SalesReport appears in the list.
• If users try to access a protected file through a file that’s not authorized, they are asked if
they want to authorize the file now. If they click Yes but are not logged in to both files using
Full Access privileges, they must enter the Full Access account name and password for the
files. However, if they are logged in to both files using Full Access privileges, the file is
authorized using their current accounts.
• A protected file retains its list of authorized files if the file is cloned or included in a runtime
solution, so you don’t have to repeat this process.
On one hand, this is helpful because you don’t have to repeat the authorization process.
However, if you duplicate or clone a protected file, each file will also have the same ID. If you
use both files in the same multi-file solution, you must reset the ID in one of the files so that each
file has a unique ID. To reset the protected file’s unique ID, click Reset All, then click Yes. After
resetting, you will need to reauthorize all files that are authorized to access the protected file
and any protected files that file was authorized to access.
Important Resetting the ID cannot be undone by clicking Cancel in the Manage Security
dialog box.
• To limit access to your solutions to particular FileMaker Pro versions, you can create a script
that includes the
Get(ApplicationVersion) function, to perform a version check whenever
files are opened.