Help

Protecting databases
F
ILEMAKER PRO HELP 482
Filename dialog box, enter the account name and password you want to store, and click
OK. For more information about the keychain, see OS
X Help Center.
• If you are assigned an account that uses the Full Access privilege set, you can prevent the
Open Filename dialog box from appearing each time the file is opened by designating a
default account name and password to automatically use when opening the file. See
Setting
file options.
• If an account name and password is entered automatically when you open a file but you
want to enter different account information, hold down the Shift key (Windows) or the Option
key (OS
X) when opening the file. The Open Filename dialog box will appear and you can
specify another account name and password. (Note: This method does not work in OS
X
with account information stored in your keychain. Instead, use the Keychain Access
application to delete the appropriate FileMaker
Pro password item from your keychain.
Then open the file.)
• If you try to access a protected file through a file that’s not authorized to access that file, you
are asked if you want to authorize the file now. Click Yes to authorize the file. If you click
Yes but are not logged in to the files with Full Access
privileges, you must then enter an
account with Full Access privileges.
Changing your password for a file
FileMaker Pro may display a Change Password dialog box when you try to open a file. This can
occur in two situations:
• The first time you open a file. The administrator of the file may have specified a temporary
password that you must change the first time you open the file.
• When your password expires. Your password may expire at a regular interval and require
you to specify a new password in order to open the file.
You can also change your password whenever you want if your privileges permit it.
To change your password when FileMaker Pro prompts you to change it:
1. In the Change Password dialog box, enter your current or temporary password once and
your new password twice in the appropriate fields.
2. Click OK.
To change your password for a file:
1. Do one of the following:
• If the file is not already open, open it and click Change Password in the Open Filename
dialog box.
• If a file is already open, choose File menu > Change Password.
2. In the Change Password dialog box, enter your old password once and your new password
twice in the appropriate fields.
3. Click OK.
Notes
• If you change the password of an account that is shared by others, any other account users
that currently have the file open can continue to use the file. Once they close the file, they
will need the new password in order to open the file again.