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Protecting databases
F
ILEMAKER PRO HELP 479
• Setting Available menu commands to Editing only or Minimum disables the Window
menu
> New Window command, which prohibits users from opening new windows.
Limiting the available menu commands may be useful if you want to control the ability of
users to open additional windows. (You can create scripts that allow users to open certain
windows. See
Creating and editing scripts.)
• Shared accounts are a security risk. For better security, use individual accounts instead of
shared accounts. If you intend to use shared accounts anyway, make sure you limit the
access capabilities of the privilege sets that shared accounts use. Change the password
occasionally, particularly when certain users no longer require access.
Managing extended privileges
Extended privileges determine the data sharing options that are permitted by a privilege set for a
file. For example, if the file is shared, the Access via FileMaker Network extended privilege
determines if the privilege set allows opening the shared file as a client. The Access via
FileMaker WebDirect extended privilege determines whether the privilege set allows accessing the
database from a web browser. See About accounts, privilege sets, and extended privileges.
You can view extended privileges in the Manage Security dialog box, as well as enable each
extended privilege for the privilege sets that you want to permit access. All extended privileges
except fmreauthenticate10 are disabled by default, even in the Full Access privilege set.
Note Enabling extended privileges only makes it allowable for certain privilege sets to access
shared data. To actually access the shared data, you must also set up sharing for the type of access
that you want. See
Sharing databases on a network, Using ODBC and JDBC with FileMaker Pro, or
Publishing databases on the web.
FileMaker as well as third-party developers may provide additional software products designed to
work with FileMaker
Pro. These products may require you to add new extended privileges that
manage data access between FileMaker
Pro and these products.
It may also be necessary to delete an extended privilege that is no longer required.
Related topics
Editing extended privileges for a privilege set
Viewing extended privileges
The Manage Security dialog box displays a list of all the available extended privileges. You can view
this list of extended privileges.
To view the extended privileges:
1. Open the database file.
2. Choose File menu > Manage > Security.
3. In the Manage Security dialog box, click the Extended Privileges tab.
See Editing which privilege sets may use an extended privilege and Creating and deleting
extended privileges.
Editing which privilege sets may use an extended privilege
You can edit which privilege sets may use an extended privilege. For example, you can specify
which privilege sets are allowed to open the file if it is shared over a network or accessed via a web
browser.