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Protecting databases
F
ILEMAKER PRO HELP 461
• Do not share account information with other users; always contact the owner or
administrator of a database to obtain the correct password to be used.
Creating and managing privilege sets
Privilege sets specify levels of access to a database, such as which layouts are viewable, which
menus are available, and whether printing is permitted. See About accounts, privilege sets, and
extended privileges.
To create and manage privilege sets for a file, you need to open the file with an account that is
assigned the Full Access privilege set, which is the only privilege set that permits making privileges
changes to a file. If you open the file with any other privilege set, the File menu
> Manage >
Security command is disabled.
You can create and modify privilege sets in a shared file while clients are using it. The privilege set
changes you make take effect immediately. However, the changes do not disrupt any current clients.
For example, if you change privileges for a privilege set that is in use by one or more clients, their
privileges remain unchanged until the next time they open the file.
You can create as many privilege sets as you need to define the types of access you want to permit
to a file. Each database file also contains three predefined privilege sets for common types of
access levels. See
Using the predefined privilege sets.
After you create the privilege sets that you want, you need to create or edit accounts so that they
use the appropriate privilege sets. See
Creating and managing accounts.
Viewing privilege sets
The Manage Security dialog box displays a list of all the privilege sets for a file. You can view and
reorder this list of privilege sets.
To view the privilege sets for a file:
1. Open the database file.
2. Choose File menu > Manage > Security.
3. In the Manage Security dialog box, click the Privilege Sets tab.
To reorder the list of privilege sets:
1. Follow the steps above to display the privilege sets for a file.
2. Do one of the following:
• Choose View by > Name or View by > Creation Order.
• To order the list alphabetically by privilege set, click the Privilege Set column heading.
Click the heading again to switch between
ascending and descending order.
• To create a custom order, choose View by > Custom Order, and drag each privilege
set by its arrow
icon into the order you want.
Related topics
Creating new privilege sets
Editing existing privilege sets
Duplicating and deleting privilege sets