Help

Protecting databases
F
ILEMAKER PRO HELP 458
account, you may want to make sure the Caps Lock key on your keyboard is not
inadvertently enabled.
• Account names are not case-sensitive. For example, if you specify an account name as
Chris
, the account user can successfully open the file by entering chris or CHRIS as
the account name.
• Shared accounts are a security risk. For better security, use individual accounts instead of
shared accounts. If you intend to use shared accounts anyway, make sure you limit the
access capabilities of the privilege sets that shared accounts use. Change the password
occasionally, particularly when certain users no longer require access.
• To automatically log in each time a file is opened, choose File menu > File Options and
specify the account name and password. See
Setting file options.
• To remove password protection from a file, remove passwords from all accounts. Then, in
the File Options dialog box, make sure Log in using is selected, with Account Name and
Password set to Admin and a blank password. See
Setting file options.
Duplicating and deleting accounts
You can duplicate accounts and delete accounts that you no longer need.
To duplicate or delete existing accounts:
1. Choose File menu > Manage > Security.
The Manage Security dialog box appears. The Accounts tab lists the accounts defined for this
file.
2. Select one or more accounts that you want to duplicate or delete:
• To select one account, click the account name.
• To select multiple accounts, Ctrl-click (Windows) or Command-click (OS X) each
account name.
• To select a range of adjacent accounts, click the first account, and then Shift-click the
last account in the range.
3. Do one of the following:
• To duplicate the accounts, click Duplicate.
• To delete the accounts, click Delete.
4. Do one of the following:
• If you’ve finished working with accounts and privileges, click OK. In the dialog box that
appears, enter an account name and password that is assigned the Full Access
privilege set, and click OK.
• To continue working with accounts and privileges, see Creating and managing
accounts, Creating and managing privilege sets, or Managing extended privileges.
Notes
• If you want to temporarily prevent access to a shared file, you can make accounts inactive
instead of deleting them. When you want to restore access to the file, make the accounts
active again. See
Editing existing accounts.
• At least one active, FileMaker-authenticated account must be assigned the Full Access
privilege set. An error message will appear if you delete accounts such that no active
account is assigned the Full Access privilege set.