Help

Protecting databases
F
ILEMAKER PRO HELP 456
because one user could change the password and lock out all other users who share the
account. See
Editing other privileges.
6. For Account Status, choose whether you want the account to be active or inactive.
For example, you may want to keep the account inactive until you finish setting up its privilege
set or temporarily make an account inactive. Users cannot open a database using an inactive
account name and password.
7. For Privilege Set, choose the privilege set you want to use with this account.
You can choose an existing privilege set, or choose New Privilege Set and create a new one.
See
Creating new privilege sets.
8. For Description, enter a description of the account (optional).
9. Click OK.
10. In the Manage Security dialog box, do one of the following:
• If you’ve finished working with accounts and privileges, click OK. In the dialog box that
appears, enter an account name and password that is assigned the Full Access
privilege set, and click OK.
• To continue working with accounts and privileges, see Creating and managing
accounts, Creating and managing privilege sets, or Managing extended privileges.
Notes
• Passwords are case-sensitive. For example, if you specify a password as zFootBallz2,
FileMaker
Pro will not accept zfootballz2. When you’re entering a password for an
account, make sure the Caps Lock key on your keyboard is not inadvertently enabled.
• Account names are not case-sensitive. For example, if you specify an account name as
Chris
, the account user can successfully open the file by entering chris or CHRIS as
the account name.
• If multiple users are sharing the same account (such as a shared “Marketing” account or
“Sales” account), change the password occasionally, particularly when certain users no
longer require access. Re-distribute the new password to the people who need it, and
remind them not to share the password with unauthorized users. See
Editing existing
accounts.
Editing existing accounts
You can edit existing accounts, such as the account name, password, and other settings. For
example, if someone forgets their password, you can reset it for their account and inform them of the
new password.
For information about duplicating or deleting accounts, see Duplicating and deleting accounts.
Warning Don’t forget the account name and password that is assigned to the Full Access privilege
set. If necessary, write it down and store it in a secure place. If you lose or forget this account name
and password, you may not be able to access or change the file.
To edit an existing account:
1. Choose File menu > Manage > Security.
The Manage Security dialog box appears. The Accounts tab lists the accounts defined for this
file.