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Protecting databases
F
ILEMAKER PRO HELP 455
To change the authentication order of accounts:
1. Follow the steps above to display the accounts for a file.
2. Choose View by > authentication order.
3. Drag each account by its arrow icon into the order you want.
4. Click OK.
Note To quickly activate or deactivate an account, click its checkbox in the first column of the
Accounts tab. See
Creating accounts and Editing existing accounts.
Related topics
Duplicating and deleting accounts
About the Admin and Guest accounts
Creating accounts
You can create accounts for every individual who accesses a file, or create fewer accounts that are
shared among many individuals, such as a “Marketing” account and a “Sales” account. You must
assign a
privilege set to each new account. See About accounts, privilege sets, and extended
privileges.
To create an account:
1. Choose File menu > Manage > Security.
The Manage Security dialog box appears. The Accounts tab lists the accounts defined for this
file.
2. Click New.
3. In the Edit Account dialog box, for Account is authenticated via, choose FileMaker.
For information about accounts managed by an external server, see Creating accounts that
authenticate via an external server.
4. Enter an account name and password for the account.
Tip If you plan to create accounts for individual users, you may want to base each account
name on the User Name defined in the Preferences dialog box. This User Name is the default
account name that appears in the dialog box that prompts a user for an account name and
password. The user won’t have to re-type the account name if it matches the User Name.
For tips on specifying a password, see Tips for creating account names and passwords.
5. To force the account user to choose a new password the first time he or she logs in, choose
User must change password on next login.
Note In most cases, an account that is shared by multiple users should not force a password
change upon first login. Instead, you should specify a password and provide it to the users that
need it. Also, the privilege set for a shared account should not permit password changes
In the order that FileMaker Server searches
through the accounts list for a valid account.
View by > authentication order.
To order the accounts list Choose