Help

Editing objects, layout parts, and the layout background
F
ILEMAKER PRO HELP 344
• Drop-down list displays value list items in a list. Users can use the arrow keys or “type
ahead” to select a value. Select Include arrow to show and hide list if you want to
format the field as a
combo box.
• Pop-up menu displays value list items as a pop-up menu. Users must select an item
with the mouse.
• Checkbox set displays value list items as checkboxes. Users can select multiple
values for a field.
• Radio button set displays value list items as radio buttons.
• Drop-down calendar displays the current date. Users can choose another date from
the drop-down calendar, or type one in. See
Setting up a field to display a drop-down
calendar.
4. Choose the value list you want from the Values from list.
To create a value list, click next to the Values from list. See Defining value lists. (You can
use value lists you define in the Inspector with other fields as well.)
5. Choose options for the value list, if desired.
To allow a user to add values to the value list for the current record, select Allow entry of other
values. An “Other” option appears in the value list. This option is not available if you selected
Drop-down list.
To allow a user to add or change values in the value list across records, select Allow editing of
value list. An “Edit” option appears in the value list. This option is not available if:
• you selected Checkbox set or Radio button set for the Control Style.
• the value list you selected in step 4 uses values from a field.
6. To display data from a different field, click next to the Display data from list.
In the Specify Field dialog box, select the field to display data from. Fields can be from the same
table, a related or unrelated table in the same file, or a related table in another FileMaker
Pro
file. To choose a field in another table, choose the table from the tables list above the field list,
then select a field from the list of fields in the table.
Select Create label if you want to include the field name as text on the layout. Click OK.
7. Save the layout.
To view drop-down lists or pop-up menus, select the field in Browse mode or Find mode.
Notes
• If you added a checkbox or radio button set but can’t see it, make sure the color and line
width of the border for the field are not set to none. For information about setting color and
line width, see
Setting the fill, line style, and borders for objects, layout parts, and the layout
background.
• During data entry, if the value list is blank, is missing values that should be present, or
displays an error message, see
Value lists troubleshooting.
• When you format a field to use a value list created from values in a field, FileMaker Pro
displays the value list items in alphabetical order.
• Formatting a field with a checkbox allows users to enter more than one value for a field. If
more than one value is entered for a field, on other layouts where the field is not formatted
as a checkbox (such as a columnar report), FileMaker
Pro displays only the first value. To
see all values, make the field larger or click in the field.