Help

Creating and managing layouts and reports
F
ILEMAKER PRO HELP 237
Deleting layout parts
You can delete all but the last layout part from a layout. You can choose to delete a part and the
objects on the part, or delete a part without deleting the objects on the part.
To delete a part and the objects on the part:
1. Select and drag any objects you want to keep to another part on the same layout.
2. In Layout mode, choose Layouts menu > Part Setup.
3. In the Part Setup dialog box, select the part to delete, then click Delete.
If the part contains objects, FileMaker Pro displays a dialog box asking you to confirm the
deletion.
4. Click Done.
Note To quickly delete a part directly on the layout, click the part label with the arrow pointer, then
press Backspace or Delete. You can undo this action.
To delete a part without deleting the objects on the part:
Note This method only works when there is a part below the one you want to delete.
1. Select the part label with the arrow pointer.
2. Press Ctrl+Backspace (Windows) or Option-Delete (OS X).
FileMaker Pro deletes the part and enlarges the part below the deleted part to make space on
the layout for the retained objects.
Adding fields to a layout
After you create a layout, you can place additional fields on it or remove fields you don't want
displayed. You can place a field anywhere on any layout, as many times as you want. However, you
can only place fields that you've already defined. For more information, see
About defining database
fields.
You get different results by placing the same field in different locations on the layout. For example:
• Add the same summary field to a subsummary part to calculate totals for each group of
sorted records, and to a grand summary part to get totals for all the records in the database.
• Add a field to the header part or footer part to repeat data from the first record or the last
record on the page as a header or footer. (For example, add a Last Name field to the header
in a directory.)
• Add the same related field directly on a layout to see the field's value in the first related
record, or inside a portal to see values from more than one related record.
If you are working with a relational database, you can display fields from related tables on a layout.
You can place related fields directly on a layout or in a
portal. For information on whether you should
place related fields directly on a layout or in a portal, see Deciding where to place related fields.
Fields on a layout are objects, which you can select, move, resize, and reshape. In Layout mode,
each field displays its field name, formatted with its attributes for font, size, style, alignment, line
spacing, and color.
To make data entry easier and more consistent, you can set up value lists. Fields display data as
drop-down lists, pop-up menus, checkbox sets, and radio button sets.