Help

Creating and managing layouts and reports
F
ILEMAKER PRO HELP 233
• You can add fields, portals, graphic objects, and text to any layout part. FileMaker Pro
considers an object to be in a part when the top of the object is in or just touching the part.
For example, if the top of a field touches the bottom division line of the header part, the field
displays and prints only in the header and not in the body.
• You can view data that is in subsummary parts in Table View, List View, Preview mode, or in
a printed report when records are sorted by breakfields.
• If you choose Layouts menu > Part Setup to create a subsummary part, you are prompted
to specify whether you want summary information to print above or below the records being
summarized.
• The amount of blank space above and below objects in the body part determines the
spacing between records when you print a layout, preview a layout, or view a layout as a list
(click List View
in the layout bar).
• When viewing or moving objects on a layout, you might want to move the part labels if
they're in your way. To flip part labels up or down, in Layout mode, click the part label control
at the bottom of the window. You can also press Ctrl (Windows) or Command (OS X)
while clicking a part label to change the orientation, or temporarily flip down a label by
placing the arrow pointer over the flipped-up label and holding the mouse button down.
• To print a cover page for a report, add a title header part and resize it to the size of a page.
You can then add a regular header, a regular footer, and any other layout parts you want to
appear on subsequent pages.
• You can eliminate blank spaces in fields or parts when printing. See Removing blank spaces
in printouts.
Related topics
Changing a layout part
Deleting layout parts
Reordering layout parts
Resizing layout parts
Changing a layout part
You can change an existing part’s type, break field (if it's a subsummary part), and pagination
options.
To change an existing part:
1. In Layout mode, choose Layouts menu > Part Setup.
2. In the Part Setup dialog box, select the part, then click Change.
3. In the Part Definition dialog box, make your changes.
To change Do this
From one type of part to another Select a different part type. Changes you can make depend on
the part's location and function.
The break field for a subsummary
part
First choose the table that contains the field from the tables list
above the list of fields. Then select the field name in the list of
fields.
Page breaks and page numbering See Defining page breaks and numbering.