Help

Previewing and printing information
F
ILEMAKER PRO HELP 139
Note If you’re printing labels or envelopes, see Printing labels or Printing envelopes.
To print records:
1. If you have more than one printer, specify which one you want to use as well as the paper
size, orientation, and other options.
See Specifying a default printer and paper options (Windows) or Specifying printer and paper
options (OS X), as well as your printer and operating system documentation.
2. If you’re printing records, use the Layout pop-up menu to switch to the layout you want to
use.
3. Make sure the found set is the way you want it by:
• using Find mode and commands on the Records menu to change the found set (see
Finding records)
• sorting the records (see Sorting records)
4. To see exactly how your paper copy will look prior to printing, click Preview in the layout bar
(Browse mode), or choose Preview from the
Mode pop-up menu at the bottom of the
document window.
Some items — like sliding objects, records arranged in columns, and variable information like
page numbers — appear correctly only in Preview mode. If you’re having trouble displaying and
printing sliding objects and columnar data, see the troubleshooting topic Document does not
appear as expected in Preview mode.
5. Choose File menu > Print.
6. In the Print dialog box, for Print, choose an option (Windows) or choose FileMaker Pro
from the pop-up menu (OS
X).
Tip In OS X, you can preview what you’re printing. Click Preview in the Print dialog box.
7. Select the printer, print range, number of copies and other printing settings, and then click
OK (Windows) or Print (OS
X).
Other print options depend on the printer and system software you’re using. Refer to your
printer and system documentation.
Notes
• If you’re printing a layout with data that extends beyond the right margin, choose File
menu
> Print Setup (Windows) or Page Setup (OS X), select the horizontal (landscape)
orientation, then click OK (if this doesn’t provide enough width, try reducing the size of the
printed area by typing a value of less than 100% for scaling in the Print Setup dialog box
(Windows) or Page Setup dialog box (OS
X).
• You can “close up” blank space when printing records with varying amounts of data by
specifying
sliding options. You can also use merge fields to eliminate extra blank space in
field data. See Removing blank spaces in printouts and Placing merge fields on a layout.
To print Choose
All records in the found set Records being browsed
Only the record currently selected in
Browse mode
Current record
A blank record using the current layout
(use this option to print a blank “form”)
Blank record, showing fields, then choose a
formatting option