Help

Previewing and printing information
F
ILEMAKER PRO HELP 137
• If you regularly print a particular layout to a different printer or with different paper options —
for example, to print labels or print on a preprinted form — you may want to create a script
that prints the layout for you. This script could contain Print Setup and Print script steps that
would store and recall the particular printer and paper options that you want. See
Creating
scripts to automate tasks, Print Setup script step, and Print script step.
• For information on setting up new printers in Windows, see Windows Help and Support.
Specifying printer and paper options (OS X)
FileMaker Pro prints to the OS X default printer unless you choose a different printer when you print.
You can specify different paper options for each FileMaker
Pro file.
To specify printer and paper options:
1. With a database file open, choose File menu > Page Setup.
In Preview mode, you can also click Page Setup in the status toolbar.
The Page Setup dialog box appears.
2. For Format for, select Any Printer or choose a specific printer.
In most cases, leave Any Printer selected. Choose a specific printer only if you use it
exclusively to print your documents.
3. Set other options that you want for Paper Size, Orientation, and Scale.
These paper size, orientation, and scale options will be saved with the current file and will be
used when you print any layout in this file.
4. Click OK.
Notes
• Choosing a different printer sets the default used by FileMaker Pro (OS X) for subsequent
printing operations (unless a
script step is defined to use a particular printer).
• If you regularly print a particular layout to a different printer or with different paper options —
for example, to print labels or print on a preprinted form — you may want to create a script
that prints the layout for you. This script could contain Print Setup and Print script steps that
would store and recall the particular printer and paper options that you want. See
Creating
scripts to automate tasks, Print Setup script step, and Print script step.
• Use the Print Center application to set up new printers in OS X. For more information, see
OS
X Help Center.
Previewing data on a layout
When you switch to Preview mode, you see the layout as it appears on the printed page. You can’t
enter or edit information in fields in Preview mode.
In Preview mode, you see:
• how many records fit on a printed page
• how the pagination settings you choose affect page breaks (see Defining page breaks and
numbering)
• subsummary parts with calculated summary fields (see New Layout/Report (New Layout/
Report assistant))