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Previewing and printing information
F
ILEMAKER PRO HELP 136
Previewing and printing information
With FileMaker Pro, you can print:
• all the records in the database, a subset of the records, or only the current record
• a blank record to create a paper form
• definitions of scripts, tables, fields, and relationships to see the structure of your database
FileMaker Pro prints records using the current layout. You can create layouts to print the same data
in different ways. For example, you can print records one by one, in a columnar list, or in a complex
sorted report with totals, headers, and footers. You can also create layouts for mailing labels or
envelopes.
The New Layout/Report assistant (in Layout mode) makes it easy to create such layouts and
reports. See Creating a layout.
You can control page margins, remove blank space, and keep specified objects from printing. See
Controlling how layouts print.
Important Printer and print setup options depend on the printer and system software you’re using.
Refer to your printer and system documentation for more information.
Specifying a default printer and paper options (Windows)
FileMaker Pro initially uses the Windows default printer and paper options as its default, but you can
specify a different default printer and paper options to be used when you print in FileMaker
Pro. The
Windows default printer and the FileMaker
Pro default printer are independent. If you change one
default, it doesn’t affect the other.
The default printer that you choose for FileMaker Pro is an application setting; all files that you print
with FileMaker
Pro will print to this printer unless you choose a different one.
The paper and orientation options that you choose are file-specific settings. You can choose
different paper and orientation options for each FileMaker
Pro file.
To specify a default printer and paper options:
1. With a database file open, choose File menu > Print Setup.
In Preview mode, you can also click Print Setup in the status toolbar.
The Print Setup dialog box appears.
2. In the Printer area, choose a printer and (if necessary), set its properties.
The printer you choose and its properties becomes the default printer for FileMaker Pro.
3. Set other options that you want for Paper and Orientation.
These paper and orientation options will be saved with the current file and will be used when
you print any layout in this file.
4. Click OK.
Notes
• When you print from FileMaker Pro, the Print dialog box also contains a Printer area where
you can choose a different printer. If you choose a different printer in the Print dialog box,
the FileMaker
Pro default printer is reset to that printer.