Help
Table Of Contents
- Using FileMaker Pro
- FileMaker Pro basics
- New features in FileMaker Pro 13
- Using Help
- Using FileMaker Quick Start to learn more about FileMaker Pro
- Converting the trial version to the full version of FileMaker Pro
- About FileMaker Pro databases
- About FileMaker Pro modes
- Performing menu commands
- Converting files from FileMaker Pro 11 and earlier
- Conversion overview
- Converting a single file
- Converting multiple files at once
- Reading the Conversion.log file
- Converting FileMaker Pro databases earlier than version 7.x
- Troubleshooting conversion problems
- Preserving user dictionary information
- How layouts are converted
- Layout mode changes and improvements (FileMaker Pro 12)
- Managing files
- Starting FileMaker Pro
- Using FileMaker Quick Start to open files
- Working with favorite files and hosts
- Opening files
- Opening files with different system formats
- Opening files troubleshooting
- Using the zoom controls
- Opening multiple windows per file
- Arranging windows in FileMaker Pro
- Closing windows and files
- Closing files troubleshooting
- Saving and copying files
- Quitting FileMaker Pro
- Adding and viewing data
- Working with records in Browse mode
- Working with data in Table View
- Adding, duplicating, and deleting records
- Entering data in records
- Selecting a field in Browse mode or Find mode
- Entering and changing data in fields
- Moving text and data with drag and drop
- Exporting the contents of a field
- Working with data in date fields
- Entering Japanese Emperor Year dates
- Conversion of dates with two-digit years
- Working with data in time fields
- Committing data in records
- Using URLs in a field
- Copying and moving data in records
- Entering preset data from a value list
- Restoring data in records
- Using a field index
- Inserting the current date or other variables into a field
- Editing and formatting text
- Using data in container fields
- Inserting graphics into container fields
- Inserting QuickTime movies and multimedia into container fields
- Inserting files of any type into container fields
- Pasting graphics and movies from the Clipboard
- Playing QuickTime and QuickTimeVR movies in container fields
- Playing recorded sounds in container fields
- Working with content in interactive containers
- Working with PDF files in interactive containers
- Deleting data from container fields
- Checking spelling
- Replacing the contents of a field
- Adding and viewing data troubleshooting
- Records are missing
- Wrong or missing data in field
- Dates are not as expected
- Summary data is missing or incorrect
- Text or objects are clipped
- Data does not appear correctly
- List View or Table View refreshes when adding records
- Can't click or tab into a field
- Alerts when entering data
- Value lists troubleshooting
- Finding, sorting, and replacing data
- Finding records
- Performing a quick find in Browse mode
- Finding records based on criteria in a single field
- Making a find request
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding duplicate values using a self-join relationship
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Constraining (narrowing) a found set
- Extending (broadening) a found set
- Finding records troubleshooting
- Saving a find request
- Managing saved find requests
- Sorting records
- Finding and replacing data
- Finding records
- Previewing and printing information
- FileMaker Pro basics
- Designing and creating databases
- Creating a database
- About planning a database
- Best practices for designing layouts
- Tips for designing layouts
- Creating a FileMaker Pro file
- Setting file options
- Defining database tables
- About defining database fields
- About choosing a field type
- Setting options for fields
- About setting up container fields
- Changing field definitions
- Creating file paths
- Using variables
- Working with formulas and functions
- About functions
- About formulas
- Using operators in formulas
- Identifying text constants and special characters in formulas
- Adding a new line to the results of a formula
- Adding comments to a formula
- Using a reserved word or symbol for a field or table name
- Getting the contents of a repetition in a repeating field
- Working with plug-ins
- Creating and managing layouts and reports
- Creating a layout
- Editing layouts
- Setting up form, list, and table views for a layout
- Changing the table that a layout shows
- Setting the automatic record-saving option for a layout
- Showing or hiding field frames
- Showing field borders and fill for the current record
- Specifying a menu set for a layout
- Changing the theme of a layout
- Changing the width of a layout
- Working with layout parts
- Adding fields to a layout
- Creating portals to display related records
- Drawing and inserting objects on a layout
- Working with panel controls on layouts
- Working with popovers on layouts
- Working with web viewers on layouts
- Controlling how layouts print
- Setting up script triggers
- Troubleshooting layouts
- Editing objects, layout parts, and the layout background
- Selecting and working with objects on a layout
- Selecting objects
- Using the Inspector to format objects
- Copying, duplicating, and deleting objects
- Moving objects on a layout
- Resizing and reshaping objects
- Setting auto-resize options for layout objects
- Specifying the display state for an object
- Formatting graphics on a layout
- Protecting objects from change
- Naming objects
- Defining conditional formatting for layout objects
- Formatting objects, layout parts, and the layout background
- Setting the fill, line style, and borders for objects, layout parts, and the layout background
- Filling objects, layout parts, or the layout background with a color gradient
- Filling objects, layout parts, or the layout background with an image
- Adding shadows and padding to layout objects
- Formatting portals
- Formatting panel controls
- Formatting popover buttons and popovers
- Hiding or showing layout objects
- Creating and working with styles for layout objects, parts, and the layout background
- About layout object, part, and background styles
- Viewing and applying layout object, part, or background styles
- Editing layout object, part, or background styles
- Creating new layout object, part, or background styles
- Renaming layout object, part, or background styles
- Reverting changes to layout object, part, or background styles
- Deleting layout object, part, or background styles
- Copying formatting attributes between layout objects, parts, or backgrounds
- Saving and managing layout themes
- Formatting and setting up field objects in Layout mode
- Specifying text formats for fields
- Specifying formats for fields containing numbers
- Specifying formats for date fields
- Specifying formats for time fields
- Specifying formats for timestamp fields
- Specifying formats for container fields
- Adding borders, fill, and baselines to fields
- Adding scroll bars to fields
- Defining value lists
- Setting up a field to display a pop-up menu, checkbox set, or other control
- Setting up a field to display a keyboard
- Setting up a field to display a drop-down calendar
- Setting up a field to auto-complete during data entry
- Setting up the display of repeating fields
- Adding tooltips on layouts
- Identifying badges on layout objects
- Making layout objects accessible to screen readers
- Controlling data input behavior of fields
- Formatting text
- Arranging objects
- Using tools to precisely position objects
- Selecting and working with objects on a layout
- Working with related tables and files
- About relationships
- About the types of relationships
- Working with the relationships graph
- Creating relationships
- Changing relationships
- Adding tables to the relationships graph
- Selecting related tables in the relationships graph
- Duplicating tables in the relationships graph
- Moving tables or notes in the relationships graph
- Resizing tables in the relationships graph
- Aligning tables in the relationships graph
- Adding text notes to the relationships graph
- Summarizing data in portals
- Filtering records in portals
- About lookups
- Creating charts from data
- Creating scripts to automate tasks
- Planning a script
- Creating and editing scripts
- Scripting with ActiveX Automation (Windows)
- Scripting with Apple events (OS X)
- Apple events troubleshooting (OS X)
- Apple events error: "Apple event timed out" (-1712)
- Apple events error: "Expected expression but found unknown token"
- Apple events error: "Invalid object containment" (-1723)
- Apple events error: "Object not found" (-1728)
- Apple events error: "Data is being accessed by another user, script, or transaction" (-10011)
- Apple events error: "Set Data failed. Invalid data was supplied" (- 17005)
- Apple events error: "Event failed. User canceled the event processing" (-17006)
- Apple events error: "Create failed. Invalid data was supplied" (- 17007)
- Working with the Scripts menu
- Using buttons with scripts
- Script examples
- Protecting databases
- About protecting databases
- Creating and managing accounts
- Creating and managing privilege sets
- Viewing privilege sets
- Creating new privilege sets
- Editing existing privilege sets
- Duplicating and deleting privilege sets
- Editing record access privileges
- Editing layouts privileges
- Editing value list privileges
- Editing scripts privileges
- Editing extended privileges for a privilege set
- Editing other privileges
- Managing extended privileges
- Opening files protected with passwords
- Authorizing access to files
- Creating a database
- Sharing data
- Sharing databases on a network
- Saving, importing, and exporting data
- Saving and sending records in other formats
- Sending email messages based on record data
- Importing data into FileMaker Pro
- Methods of importing data into an existing file
- About creating a new table for imported data
- About validating data during import
- Importing data into an existing file
- Setting up recurring imports
- Importing a folder of files all at once
- Importing Bento data (OS X)
- Importing XML data
- Setting the import action and mapping fields during import
- Converting a data file to a new FileMaker Pro file
- Exporting data from FileMaker Pro
- Exporting repeating field data
- Supported import/export file formats
- Importing and exporting dates
- Working with Microsoft Excel
- Publishing databases on the web
- Using ODBC and JDBC with FileMaker Pro
- Accessing external data sources
- Using FileMaker Pro Advanced
- FileMaker Pro Advanced basics
- Customizing files with FileMaker Pro Advanced
- Using FileMaker Pro Advanced tools
- Debugging scripts (FileMaker Pro Advanced)
- Using the Data Viewer (FileMaker Pro Advanced)
- Encrypting database files (FileMaker Pro Advanced)
- Documenting database schemas (FileMaker Pro Advanced)
- Setting up files for developer solutions (FileMaker Pro Advanced)
- About creating runtime solutions (FileMaker Pro Advanced)
- Preparing files for a runtime solution (FileMaker Pro Advanced)
- Binding files into a runtime solution (FileMaker Pro Advanced)
- Naming runtime solutions (FileMaker Pro Advanced)
- Distributing runtime solutions (FileMaker Pro Advanced)
- Importing data into upgraded runtime solutions (FileMaker Pro Advanced)
- Starting runtime solutions (FileMaker Pro Advanced)
- Recovering runtime files (FileMaker Pro Advanced)
- Displaying databases in Kiosk mode (FileMaker Pro Advanced)
- Reference
- Setting preferences
- Keyboard shortcuts (Windows)
- Keyboard shortcuts (OS X)
- Functions reference
- Script steps reference
- Script triggers reference
- OnObjectEnter
- OnObjectKeystroke
- OnObjectModify
- OnObjectValidate
- OnObjectSave
- OnObjectExit
- OnPanelSwitch
- OnRecordLoad
- OnRecordCommit
- OnRecordRevert
- OnLayoutKeystroke
- OnLayoutEnter
- OnLayoutExit
- OnLayoutSizeChange
- OnModeEnter
- OnModeExit
- OnViewChange
- OnGestureTap
- OnFirstWindowOpen
- OnLastWindowClose
- OnWindowOpen
- OnWindowClose
- FileMaker Pro features by version
- Maintaining and recovering FileMaker Pro databases
- FileMaker Pro error codes
- Glossary
- Registration
- Customer Support and Knowledge Base
- Copyright information
FILEMAKER PRO HELP 13
Creating and editing custom menu sets (FileMaker Pro Advanced) . . . . . . . . . . . . . . . 580
Using FileMaker Pro Advanced tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583
Debugging scripts (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583
Disabling script steps (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 586
Using the Data Viewer (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 587
Encrypting database files (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 589
Encrypting a file (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 589
Decrypting a file (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 591
Working with encrypted files (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . 591
Documenting database schemas (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . 592
Setting up files for developer solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . 594
Saving solution settings (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . 595
Specifying options for developer solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . 596
Removing Admin access to databases (FileMaker Pro Advanced) . . . . . . . . . . . . . . . 597
Adding filename extensions to files (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . 599
Documenting developer solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . 599
About creating runtime solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . 601
Preparing files for a runtime solution (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . 602
Binding files into a runtime solution (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . 604
Naming runtime solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . 605
Distributing runtime solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . 607
Importing data into upgraded runtime solutions (FileMaker Pro Advanced) . . . . . . . . . 608
Starting runtime solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . 609
Recovering runtime files (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . 610
Displaying databases in Kiosk mode (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . 611
Creating Kiosk solutions (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . . 611
Using scripts and buttons to control Kiosk solutions (FileMaker Pro Advanced) . . . . . 613
Creating dynamic buttons (FileMaker Pro Advanced) . . . . . . . . . . . . . . . . . . . . . . . . . . 614
Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 617
Setting preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 618
Setting general preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 618
Setting layout preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 620
Setting memory preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 620
Setting plug-in preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 621
Setting font preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .622
Customizing the font menu (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 622
Keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 624
General keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 624
Mode keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 627
Text keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 630
Manage database keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 633
FileMaker Pro Advanced keyboard shortcuts (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . 635
Keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 636
General keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 636
Mode keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 639
Text keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 643
Manage database keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 646
FileMaker Pro Advanced keyboard shortcuts (OS X) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 648
Functions reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 649
Functions reference (category list) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 649
Functions reference (alphabetical list) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 656
Aggregate functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .662