User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 3 | Creating databases 65
5. Select an option, if applicable, for summarizing a repeating field.
6. Click OK.
7. Continue to define fields, or click OK.
Keep the following points in mind:
1 When you create a report in the New Layout/Report assistant, fields that are in summary parts
display the part-specific style, not the default theme style.
1 If you have used the Field tool to add a field to a summary part and the text is difficult to see,
use the Inspector or the Format Painter to copy the style you want from another field.
1 If your FileMaker Pro file accesses data from external ODBC data sources, you can add
supplemental fields to specify summary fields for external data. For more information, see the
next section.
Using supplemental fields
If your FileMaker Pro file accesses data from external ODBC data sources, you can use
supplemental fields to display unstored calculation and summary results using ODBC data.
Because you can’t use FileMaker
Pro to change the schema of an external ODBC database,
supplemental fields are the only fields you can add to external tables.
For information about how to access and work with SQL data interactively, see “Working with external
data sources” on page 126. For more information about using supplemental fields, see Help.
Setting options for fields
You can set field options when you define a field, or at a later time. You can set options for:
1 entering default data into a field
1 checking data against validation requirements
1 making a repeating field
1 creating an index
1 storing container data externally
1 storing a global value
1 Furigana fields (Japanese language fields only)
Standard Deviation of by population Calculate population standard deviation,
where the formula is n-weighted
Fraction of Total of Subtotaled. In the list of fields that
appears, select a field to group by.
(When you return to Browse mode,
sort by this field to calculate the value
correctly.)
Calculate a fraction of the total based only on
a group of records
Select To
All together Calculate a single summary value for all repetitions in the field
Individually Calculate a summary value for each repetition
For this summary type Select To