User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 3 | Creating databases 63
6. To select indexing and global storage options for the field, click Storage Options, select
options in the Storage Options dialog box, then click OK.
7. Click OK to close the Specify Calculation dialog box.
8. Continue to define fields, or click OK.
Note If your FileMaker Pro file accesses data from external ODBC data sources, you can add
supplemental fields to specify calculations using external data. For more information, see
“Using
supplemental fields” on page 65.
For more information about creating or changing calculation fields or the use of context in
calculations, see Help.
Creating summary fields
Use summary fields to calculate values such as subtotals, averages, and grand totals across
multiple records. For example, a summary field can display in a report the grand total of all sales
in the month of May.
Use the New Layout/Report assistant to create a report with grouped data (data in a summary
field). See
“Creating layouts and reports” on page 71.
Tip You can use Table View in Browse mode to quickly create a dynamic report that groups your
data by a field, displays subtotals for a field, or creates subtotals for each group of data. For more
information, see Help.
The value in a summary field can change depending on where you place the field on a layout, how
many records are in the found set, whether the records are sorted, and which mode you’re using.
If you’re modifying a layout that contains a summary field, you must know about layout parts to get
the results you want (see
“Working with parts on a layout” on page 95).
1. To create a summary field, follow steps 1–5 in “Creating and changing fields in the Manage
Database dialog box” on page 59.
2. Choose Summary as the field’s type, then click Create.
To Do this
Set the field type of the result Choose a data type for Calculation result is <value>. Choose the correct
type for the result you want. See “About choosing a field type” on page 57.
Make a calculated field
repeating
Select Number of repetitions, then type the number of repetitions.
Prevent calculation if all
referenced fields are empty
Select Do not evaluate if all referenced fields are empty.
When enabled, FileMaker Pro does not evaluate a calculation if all fields used
by the calculation are empty.