User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 3 | Creating databases 53
8. For each table, decide which fields will store data, and which ones will be used from other
(related) tables.
Based on a table’s subject, you can see where it makes sense to store the data and where to
use data from a related table. Other than match fields, all fields should appear only once in your
database. Cross out occurrences of fields that don’t pertain to the table’s subject.
9. Determine the relationships between the tables. In your plan, draw a line from each match field
in a table to the corresponding match field in the related table.
What establishes a relationship between tables is that their match fields contain matching data.
Relationships also make it possible to group your data to resolve complex queries. For
example, relationships can be used to determine current inventory levels, sales projections,
and other tasks where it is necessary to query data across multiple tables. For more information
about relationships, see
chapter 4, “Working with related tables and files.”
10. Determine whether you need to share your database with other users, and how they will
access the file.
For more information about sharing databases, see “Sharing databases on a network” on
page 115.
11. If you’re designing the database for other people to use, show them your paper plan and ask
them to review it and suggest any changes.
Customer ID
Address
Phone
Customer Name
Country
Salesperson
Customers table
Products table
Line Items table
Order Date
Customer ID
Order Date
Invoice ID
Invoice ID
Unit Price
Product ID
Qty
Subtotal
Discount
Extended Price
Product Name
Total
Total in Stock
Order Date
Product ID
Unit Price
Product Name
Stock
Category
Invoices table
Region
Region
Salesperson
Discount
Total in Stock
Customer ID
Address
Phone
Customer Name
Country
Salesperson
Customers table
Products table
Line Items table
Order Date
Customer ID
Order Date
Invoice ID
Invoice ID
Unit Price
Product ID
Qty
Subtotal
Discount
Extended Price
Product Name
Total
Total in Stock
Order Date
Product ID
Unit Price
Product Name
Stock
Category
Invoices table
Region
Region
Salesperson
Discount
Total in Stock