User manual

Chapter 2 | Using databases 46
There are three general steps for creating and printing labels:
1. Create a Labels layout.
2. Set up the merge fields.
3. Print the labels.
Tip If you need help as you use the New Layout/Report assistant, click the Help button in each panel.
Creating a Labels layout
1. Open the file that contains the data you want to print on labels.
2. Find the records containing the data you want to print on labels.
3. Choose File menu > Manage > Layouts.
4. In the New Layout/Report assistant, for Layout Name, type a name for the layout.
To have the layout name appear in menus used for choosing layouts, select Include in layout
menus.
5. For Select a layout type, click Labels (for data that reads top to bottom horizontally). Or click
Vertical Labels (for data that reads right to left vertically). Then click Next.
For an Envelope layout, click Envelope, and skip to “Choosing and formatting the merge fields.”
6. Specify the measurements of your mailing labels.
1 To choose a predefined measurement based on common label types, for the Use label
measurements for list, choose the code that matches your labels. (You see this information
on the package your labels came in.) FileMaker
Pro creates a Labels layout that uses the
exact dimensions of label stock code you choose.
1 To specify a custom measurement, choose Use custom measurements, and enter values
for Labels across the page, Width, and Height. Measure the unused margins on the label
stock. Then select Fixed page margins and enter values for Top, Bottom, Left, and Right.
7. Click Next.
Choosing and formatting the merge fields
1. In the next panel, for the Available fields list, double-click the first field whose data you want
on the labels.
<<field name>> appears in the Label Contents area. Angle brackets indicate this is a merge
field, and field data will display in and print on the labels.
To include fields from related tables, choose the table from Available fields.
2. Continue selecting the fields you want on the labels.
Include all punctuation, blank spaces, and line breaks (to place a merge field on the next line)
that you want to print on the labels.
3. Click Next.