User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 2 | Using databases 43
To choose a sort field that is in the current layout’s table, whether or not it is on the current layout,
choose Current Table (TableName) from the table list, then double-click a field in the list.
For information about sort options, see Help.
3. Click Sort.
To cancel before sorting is finished, press Esc (Windows) or 2-period (Mac OS).
Note You can sort records on one field without opening the Sort dialog box by using the field’s
shortcut menu.
For information about how FileMaker Pro uses system formats to sort and display dates, times,
and numbers, see Help.
Previewing and printing databases
With FileMaker Pro, you can print:
1 all the records in the database, a subset of the records, or only the current record
1 a blank record to create a paper form
1 definitions of scripts, fields, tables, and relationships to see the structure of your database
1 data saved as a PDF file
FileMaker Pro prints records using the current layout. You can create layouts to print the same
data in different ways. For example, you can print records one by one, in a columnar list, or in a
complex sorted report with totals, headers, and footers. You can also create layouts for mailing
labels or envelopes.
The New Layout/Report assistant (in Layout mode) makes it easy to create such layouts and
reports. See
“Creating layouts and reports” on page 71.
You can control page margins, remove blank space, and keep specified objects from printing.
Print Phone List
Go to Layout [Contacts]
Sort [Sort Order: Last name (Ascending) ]
[Restore sort order, No Dialog]
Enter Preview Mode
[Pause]
Print
[no dialog]
Enter Browse Mode
Name Phone
Juanita Alvarez 408-555-1234
Michelle Cannon 213-555-2345
Andre Common 714-555-3456
Marie Durand 619-555-4567
Jean Durand 408-555-5678
William Johnson 408-555-6789
Contacts
Records being browsed
Field Name Field Type
Formula/Entry Options
First Name Text
Last Name Text
Address1 Text
Name Phone
Juanita Alvarez 408-555-1234
Contacts
Current record
Script
Table and field definitions
Blank record
You can print data based on the current layout or print information about the
structure of the database
Relationships graph
Name Phone
Contacts