User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 2 | Using databases 38
Finding duplicate values
You can find all records for which one or more fields contain duplicate values. For example, you
might want to find all records that aren’t unique, then examine them to decide which records to
use or delete.
To find all duplicate records, in Find mode, type ! in the field.
Finding records that match multiple criteria
You can narrow or broaden your search by using more than one criterion.
Logical AND search
To narrow your search, enter criteria in as many fields as needed to make your request specific,
then click Perform Find.
Constraining (narrowing) a found set
You can narrow find results incrementally, looking for more specific detail as you search your
database.
For example, after searching for all of the employees who work in Sales, you can narrow the
search to find all of the employees in Sales named Alvarez:
1. Perform a find to find all of the employees who work in Sales.
FileMaker Pro displays the found set in Browse mode.
2. Click Find and type the criteria to narrow the search (type Alvarez in the Last Name field).
3. Choose Requests menu > Constrain Found Set.
The found set now consists of employees in Sales named Alvarez.
Note To quickly constrain the found set in Browse mode, use the shortcut menu. Click in the field
(or select a partial value in the field), then right-click, and choose Constrain Found Set.
Logical OR search
To widen your search, enter criteria in the first request. Click New Request. Enter the second (set
of) criteria. Continue adding requests for each (set of) criteria, then click Perform Find.
You can navigate among multiple requests using Go to Request on the Requests menu or
clicking the book in Find mode.
Examples:
1 To include customers in New York and customers in Paris in the found set, type New York in
the City field in the first request, then type Paris in the City field in the second request.
1 To include companies with more than 100 employees and companies with more than $100
million in assets, type >100 in Number of Employees in the first request, then type
>100,000,000 in Capitalization in the second request.
1 To include 6th grade students who are in Algebra and 7th grade students who are in Geometry,
type 6 in Level and Algebra in Course in the first request, then type 7 in Level and
Geometry in Course in the second request.