User manual

Chapter 2 | Using databases 25
If the field is defined to automatically enter field values, you see those values entered in the new
record. See
“Defining automatic data entry” on page 66.
To enter or change values in the new record, see “Entering and changing data in fields” on page 27.
Adding and duplicating related records
If you’re working with records in related tables, you can add records to a related table when you
enter data in a record in the current table.
Note You can only add related records from the current table if the relationship is defined to allow
the creation of related records. If a related table is in a write-protected file, or if you don’t have
access privileges to create records, FileMaker
Pro will not add or duplicate records. For more
information, see
“Creating relationships” on page 109.
For more information about adding and duplicating records, see Help.
To Do this in Browse mode
Create a record in the current
table
Click New Record in the status toolbar.
Add a record to a related table 1 If the related field is in a portal, type data into the field in the last (empty) row
of the portal, then commit the record (for example, by clicking anywhere
outside the record or selecting another record).
1 If the related field isn’t in a portal, type data into the field, then commit the
record (for example, by clicking anywhere outside the record or selecting
another record).
Duplicate a record that is
displaying related data
Be sure no records in a portal are selected, then choose Records menu >
Duplicate Record.
Note Records in related tables are not duplicated.
Duplicate a related record in a
portal
Select the record in the portal, then choose Records menu > Duplicate
Record.
Portal with related
records from Line
Items table
Type in the last row of
the portal to add a
related record to the
Line Items table