User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
155
Strings, text. See Text, literal
Subforms. See Portals
Subsummaries
See also Reports; Summary fields
creating reports 74
parts, described 97
printing 44
Subtotals. See Subsummaries; Summary fields
Summarizing data in related fields 112
Summary fields
Average for 64
Count for 64
creating 63
defining in Table View 63
described 57
, 63
Fraction of Total for 64
Maximum for 64
Minimum for 64
on layouts 97
options for 64
Standard Deviation for 64
Total for 64
Summary parts. See Subsummaries
Supplemental fields 65
Symbols
and field names 57
finding 33
System Preferences, configuring mouse (Mac OS) 13
T
Tab controls
described 71
including in tab order 26
Tab order 26
Table format
See also Table view layout; Table View
described 21
viewing records as 21
Table View
See also Table format; Table view layout
adding records 29
adding records in new file 55
changing column order and size 28
changing default when creating new database 56
copying records 29
creating and changing fields in 61
creating databases in 55
creating dynamic reports 29
, 63
creating fields 55
creating quick charts 29
defining summary fields 63
deleting records 29
duplicating records 29
hiding or showing fields 61
sending email messages based on record data 29
sorting records 29
viewing data 28
working with records 29
Table view layout
See also Table format; Table View
described 73
Tables
defining 70
described 14
importing data into new 122
naming 71
table occurrences 103
viewing records as 21
Tabs
inserting in fields 27
setting position and alignment 90
Tab-separated text format 121
Templates
creating files 54
described 54
Text
See also Fields
attributes 89
fields 57
finding 34
formatting 89
highlighting 90
literal 33
rotating Asian text 94
selecting 84
Text fields
described 57
entering and editing values in 27
Text notes, in relationships graph 110
Themes, layout 56
, 76
changing 76
Time fields
described 57
entering and editing values in 27
Times
finding 35
formatting 92
invalid 35
Timestamp fields
described 57
entering and editing values in 27
four-digit years 27
Timestamps, formatting 93
Title headers and footers, described 96
Today’s date, finding 35
Tools
Field tool 86
Field/Control tool 86
selection tool 84
status toolbar 21
Total for summary fields 64
Triggers, script 48
True result 34
, 57, 68, 91
Type-ahead feature 87