User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
154
Related tables
described 103
planning 50
Relational databases
described 14, 100
match fields
described 103
planning 104
planning 50
, 109
portals 103
related tables
described 103
planning 50
terminology 102
Relational operators 103
, 107, 111
Relationships
See also Relational databases
changing 110
comparative 107
creating 109
described 103
multi-criteria 106
planning 53
returning range of records 108
self-joining 108
single-criteria 104
types 104
Relationships graph 103
creating relationships 110
described 103
text notes in 110
Repeating find requests 40
Report layout
described 74
with grouped data 74
Reports
See also Columnar list/report layout; Layouts; Subsumma-
ries
creating 71
previewing 44
records in columns 77
with grouped data
creating 74
printing 44
Restricting access. See Accounts; Privilege sets
Retrieving data from other files. See Exchanging files
Reverting find requests 40
Rights. See Accounts; Privilege sets
Rulers, showing and hiding 82
S
Saving
data automatically 19
files 19
found set as snapshot link 10
shared files 116
to Excel and PDF formats 120
Scatter charts 97
Screen stencils, in Layout mode 84
Script triggers 48
Scripts
copying 20
described 11
, 48
performing 48
printing 47
Searching. See Finding records
Secondary files. See Relational databases
Security, file
network guidelines 141
operating system guidelines 141
planning 132
, 140
Selecting
fields 26, 84
objects 84
records 23
Selection tool 84
Self-contained copies of files 20
Self-joins
described 108
for summarizing data in portals 112
Server. See Host; FileMaker Server
Settings. See Preferences
Shared files
See also Networks
accounts 133
clients 115
host 115
in workgroups 127
limitations 115
on web 127
opening 16
privilege sets 133
saving 116
setting up privileges for 129
Shortcut menu, choosing from 13
Simple Mail Transfer Protocol (SMTP), sending email
through 120
Single-page form layout. See Table view layout
Slider, for moving through records 24
Snapshot links, saving and sending found set as 10
, 31
Sorting
records 34
, 42
records in Table View 29
related records 111
Sound files 57
Stacked bar charts 97
Stacked column charts 97
Standard Deviation for summary fields 64
Standard form layout
See also Layouts
described 73
Starter Solutions. See Templates
Status toolbar 21
, 79
Stopping lookups 114
Storage options for container fields 66
Stored results 69
Strict data type 67