User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
150
Finding records
See also Find requests, Quick finds
adding new request 38
all records 32
Boolean numbers 34
described 30
duplicate records 38
empty or non-empty fields 37
exact values 34
excluding records 39
invalid values 35
logical AND searches 38
logical OR searches 38
multiple criteria 38
omitting records 39
order of requests 40
partial or variable text 33
quick finds in Browse mode 30
ranges of information 36
related fields and records 37
saving and sending as snapshot link 10
, 31
showing all records 32
symbols 33
today’s date 35
fmp12 filename extension 17
Footers, described 96
Form letters 88
Formatting
calculations 91
dates 91
export data 126
graphics 94
import data 121
layout objects 80
numbers 91
paragraphs 90
text 89
times 92
timestamps 93
Forms
See also Layouts
Standard form layout 73
viewing records as 21
Formulas, calculation fields 61
Found set
described 21
, 31
saving and sending as snapshot link 10
, 31
switching with omitted set 41
Four-digit years
in Date fields 27
, 67
in Timestamp fields 27
Fraction of Total for summary fields 64
Full Access privilege set, described 131
, 139
Functions 62
Furigana field option 60
G
Global storage options 69
Grand summaries, described 97
Graphics, formatting fields for 94
Grid, in Layout mode 82
Groups. See Accounts; Privilege sets
Guest account 130
Guides, in Layout mode 83
H
Headers, described 96
Hiding records 41
Highlighting text 90
Horizontal charts 97
Host
database on web 127
described 115
FileMaker Server 115
performing tasks 118
saving files 116
HTML table format 121
I
Importing 120–126
adding new records 122, 123
described 120
file formats supported 121
into existing files 122
into new tables 122
recurring imports, described 121
source file or table 122
, 124
target file 122
updating existing records 122
updating matching records 123
Indexing
fields 69
text field limitations 34
Inserting files into container fields 28
Inspector
described 79
formatting
field data 89
layout objects 80
opening 80
opening multiple 80
positioning layout objects 81
Instant Web Publishing
described 115
, 127
privileges for 137
sharing files 127
Intranet
See also Web
files shared on 127
Invalid values, finding 35
IP addresses, limiting 127