User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
147
Boolean values
described 34, 57, 68
finding 34
formatting 91
Break fields 97
Browse mode
creating charts in 98
described 21
finding data in 30
Browser, web
opening URL 127
working with published database in 127
Browsing records 21
Bubble charts 97
Buttons, including in tab order 26
C
Calculation fields
creating 61
described 57
formulas 61
stored and unstored results 69
Calculations
See also Calculation fields
formatting 91
related fields
field references to 62
summarizing data 112
Calendars, displaying in fields 87
Case-sensitive text, finding 34
Changing
data in fields 27
find requests 40
lookups 114
preferences 49
relationships 110
Characters
maximum in fields 27
not allowed in field names 56
Charting data
creating charts in Layout mode 98
described 97
editing charts in Layout mode 99
quick charts 98
Charts
creating in Browse mode 98
Checkboxes, displaying fields as 87
Clients
described 115
limits, on the web 127
performing tasks 118
saving files 116
Clones (files) 20
Closing windows and files 19
Column charts 97
Columns
changing width 78
printing records in 77
resizing in tables 28
combo box 88
Combo boxes, displaying fields as 87
Comma-separated text format 121
Compacted copies of files 20
Comparison operators 62
Container fields
See also Fields
aligning to text 94
described 57
formatting 94
inserting files into 28
saving content in single copy of file 20
storage options for 66
Context menu, choosing from 13
Control styles for fields 87
Converting files 144
Copying
field definitions 20
files 19
records 24
related records 25
scripts 20
Count for summary fields 64
Creating See Adding; Defining
Cross-platform, file sharing 17
Currency, formatting 91
Current
date, formatting 91
time, formatting 92
Custom menus, FileMaker Pro Advanced 8
D
Data
charting 97
described 13
entering automatically 25
, 66
exporting 120
formatting 80
importing 120
privileges for sharing 129
view as form, list, table 21
viewing in Table View 28
Data entry 27
, 65–68
Data Entry Only privilege set, described 131
Data sources
described 126
fixing FileMaker references 17
Data types
See also Field types
and calculation results 63
Database locks. See Accounts; Privilege sets