User manual

Chapter 6 | Protecting databases 140
2. Choose File menu > Manage > Security, then click the File Access tab.
3. To protect this file against unwanted access from other files, select Require full access
privileges to create references to this file.
4. If any files that reference the protected file are currently open, you see an alert for each file,
asking if you want to authorize the file. Click Yes.
5. If you want to authorize additional files that are not currently open, click Authorize. In the Open
File dialog box, choose a local or remote file to authorize, and click Open.
You may be asked to enter the name and password of an account with Full Access privileges.
6. Click OK.
For more information about authorizing access to files, see Help.
Security measures
Be sure that your database files, host computers, workstations, and the networks that access
them are safe from theft and corruption. To protect your data and equipment, you should
implement the following five important security measures:
1 Enhance physical security
1 Enhance operating system security
1 Establish network security
1 Back up databases and other important files
1 Install, run, and upgrade antivirus software
For more information about securing FileMaker Pro files, see www.filemaker.com/support/security.
Enhancing physical security
Evaluate your computers to make sure they are physically secure:
1 The host computer should be a dedicated machine, anchored to a desk or immovable object
with a lock. Secure the computer so that its hard drive cannot be removed. Restrict access to
the computer by storing it in a locked room.