User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 5 | Sharing and exchanging data 116
Once a shared file is open, the host and clients have access to the same information, and all
changes to the file appear in each user’s window.
Modifications to the data made by any user are saved in the shared file. The shared file is saved
on the disk where the file resides.
Sort orders, find requests, import and export field orders, and print setups are specific to each user.
Enabling file sharing and hosting files
Because many FileMaker Pro commands are processed on the host machine, you will see better
performance if you host your shared files from the fastest available computer. The file you’re hosting
must be on the hard disk of your computer. Remotely hosting a file stored on another computer or
server is not supported, as it might compromise data integrity and will result in poor performance.
To turn on network file sharing for all open files:
1. Open the FileMaker Pro file(s) you want to share.
Note To enable or change a file’s sharing status, you must open it with an account that has
the appropriate access privilege set. For more information, see
“Accounts, privilege sets, and
extended privileges” on page 129.
2. Choose File menu > Sharing > FileMaker Network.
The host opens the file
Clients open connections to the shared file