User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 4 | Working with related tables and files 113
After a value is copied into the lookup target field, you can edit, replace, or delete it like any other
value (because the lookup value belongs to the current table). You can also update data in the
current table to match data that changes in the related table.
Creating lookups
To create a lookup:
1. Create a relationship for the lookup between the match field of the current table and the match
field of the related table. See
“Creating relationships” on page 109.
2. With the database open, choose File menu > Manage > Database.
3. In the Manage Database dialog box, click the Fields tab.
4. If your database contains more than one table, select the appropriate table from the Table list.
5. Select a text, number, date, time, timestamp, or container field from the list of existing fields, or
define a new one.
6. Click Options (or double-click the field name).
7. In the Options for Field dialog box, click the Auto-Enter tab, then select Looked-up value.
8. In the Lookup for Field dialog box, choose the table the lookup will start with, and the table from
which the value will be copied.
9. Select the field from which the lookup value will be copied.
Select To specify
Starting with table The table the lookup will use as its starting point in the relationships graph
Lookup from related table The related table from which the related data will be looked up
C235
Name
42.83.91.04Phone
ParisCity
C100
Name
555-3849Phone
VancouverCity
Current table
C200Customer ID
SmithName
Records in related table
Relationship
Lookup target field Lookup source field
C200Customer ID
SmithName
555-1234Phone
New YorkCity
Customer ID
Customer ID