User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 11 and earlier
- Index
Chapter 4 | Working with related tables and files 101
About relationships
A relationship is a powerful method for organizing your data. Using a relationship, you can join
data in one or more tables based on common field values, different field values, or a comparison
of values in two or more fields.
After you create a relationship, you can do either of the following to display the data from the
related table:
1 Design a relational database, which is one or more tables that, when used together, contain all
the data you need for your work. Each occurrence of data is stored in only one table at a time,
but can be accessed and displayed from any related table. You can change any occurrence of
your related data, and the changes appear in all places where that related data is used.
1 Define a lookup to copy data from a related table into a field in the target table. The copied data
is now stored in two places, just as if it were copied and pasted into a target field. Looked up
data is current at the time it is copied, but once copied it remains static unless it is re-looked up
or the lookup is triggered again.
12Customer ID
TangLast Name
12Customer ID
TangLast Name
12Customer ID
TangLast Name
Lookups copy data from the related table into the current table
In relational databases, data from the related table is only
displayed in the current table, not copied
12Customer ID
TangLast Name
Current table Related table
Current table Related table