User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Performing quick finds in Browse mode
- Making find requests in Find mode
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Viewing, repeating, or changing the last find
- Saving find requests
- Deleting and reverting requests
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Displaying data in charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Index
96 FileMaker Pro User’s Guide
After you create a relationship, you can do either of the following to display the data from the related table:
1 Design a relational database, which is one or more tables that, when used together, contain all the data
you need for your work. Each occurrence of data is stored in only one table at a time, but can be accessed
and displayed from any related table. You can change any occurrence of your related data, and the
changes appear in all places where that related data is used.
1 Define a lookup to copy data from a related table into a field in the target table. The copied data is now stored
in two places, just as if it were copied and pasted into a target field. Looked up data is current at the time it
is copied, but once copied it remains static unless it is re-looked up or the lookup is triggered again.
For example, a database for a travel agency might have these tables: a Tours table, which stores the products
(tours) and their current prices; a Clients table, which stores client information; an Invoices table, which keeps
a record of each invoice; and a LineItems table, which stores sales data for each line of the invoice, including
the tour being sold and the price at which it is sold. Because invoices are a mix of dynamic and static data, you
use both relational databases and lookups to display your data. Records from the LineItems table are displayed
dynamically, in a portal on the Invoices layout, but the actual sales price of each line item is entered using a
lookup, so the invoice totals remain historically accurate, even if prices change at some future date.
Lookups copy data from the related table into the current table
R20Client ID
NY-ParisRoute
R20Client ID
NY-ParisRoute
In relational databases, data from the related table is
only displayed in the current table, not copied
R20Client ID
NY-ParisRoute
R20Client ID
NY-ParisRoute
Current table Related table
Current table Related table
Invoices table
A-200-61
Invoice No
16-Oct-2010
Date
C100
Client ID
Tour
ID Tour Name
T10
Cost $
NY-Roma 550.00
T20 Roma-Istan 700.00
Williams
Name
1,250.00Total
Clients table
C100
Client ID
Williams
Client Name
408-555-3456
Phone
Tour ID
Tour Name
T10
NY-Roma
T20
Roma-Istan
Tours table
T10Tour ID
NY-RomaTour Name
Route
ID Origin
R200
Destination
NY Paris
R42 Paris Roma
Records from the
LineItems table
displayed in a portal