User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
82 | Creating databases
About choosing a field type
When you define a field, you select a field type based on the kind of
information the field will contain. The field type determines what kind of data
can be entered and what kinds of operations FileMaker
Pro can perform with
the data. FileMaker
Pro uses the field type to interpret the data for tasks like
sorting records and performing calculations.
Select this
field type
If the field data will be
Text Up to approximately 1 billion letters, symbols, and/or numbers used as
text per field repetition, limited by available RAM and disk space. Indexes
nominally based on the first 100 characters of each word or value. Text
fields may contain carriage returns.
Number Values up to 800 digits or other characters, and the negative values of the
same range. Number fields can also contain Boolean values (0 or 1), to
indicate, for example, true, false, yes, and no. Number fields can’t contain
carriage returns.
Date Dates only. Uses the Gregorian calendar with a range of 1/1/0001...12/31/
4000. Month, day, and year order is based on system settings when the file
is created.
Time Times only. A time field can contain the hours, minutes, and seconds
portion of a time. A time field can contain a negative time duration, for
example,-08:40:00.
Timestamp Dates and times to reference a fixed point in calendar time. For example,
10/25/2010 2:39:46 AM
Container 1 Graphics, movies, photos, bitmaps, sounds of up to 4 GB per field
1 Documents, including Microsoft Word or Excel files, PDF files, and so
on
1 Multimedia file types supported by QuickTime 7.5
1 Software
Calculation The result of a calculation formula that uses field values from the current
record or related records. The formula can use values of all field types.
The result can be one of these types of data: text, number, date, time,
timestamp, or container.
Summary A value that’s produced by summarizing field values from more than one
record in the same table.
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