User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
Previewing and printing databases | 59
3. Click Sort.
To cancel before sorting is finished, press Esc (Windows) or 2-period
(Mac
OS).
Note You can sort records on one field without opening the Sort dialog box by
using the field’s shortcut menu.
For information about how FileMaker Pro uses system formats to sort and
display dates, times, and numbers, see Help.
Previewing and printing databases
With FileMaker Pro, you can print:
1 all the records in the database, a subset of the records, or only the current
record
1 a blank record to create a paper form
1 definitions of scripts, fields, tables, and relationships to see the structure of
your database
1 data saved as a PDF file
FileMaker Pro prints records using the current layout. You can create layouts
to print the same data in different ways. For example, you can print records one
by one, in a columnar list, or in a complex sorted report with totals, headers,
and footers. You can also create layouts for mailing labels or envelopes.
The New Layout/Report assistant (in Layout mode) makes it easy to create
such layouts and reports. See
“Creating layouts and reports” on page 98.
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