User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
20 | Using databases
Certain tasks are better suited to each of these important business productivity
tools. Spreadsheets are best used for tasks such as maintaining a business
ledger, where data needs to be recorded and calculated, but not presented or
analyzed in multiple formats. Databases are best for tasks such as inventory
control, where you need to track consumption and losses and generate reports
on inventory status over time. An inventory database can sort and report on
inventory information in many ways, allowing you to analyze data by item
type, by sales figures, by monthly consumption, and so on.
Your own address book or filing cabinet is an example of a simple database.
With the address book and filing cabinet, you store similar pieces of information
organized for easy retrieval. With a filing cabinet, you must choose a way to sort
your data, for example, alphabetically by last name or by region. By storing
contacts and addresses in FileMaker
Pro, you can organize your information in
many ways. You can sort your information by country, city, last name, or even
sort by all three of these fields.
BC
Michelle Cannon
123 4th St. SW
Edmonton
(717) 555-0011
CAN
N4V 1LN
Records
Fields
Your address book is like a database
φμπ10_υσερσ_γυιδε.βοοκ Παγε 20 Μονδαψ, Αυγυστ 25, 2008 3:59 ΠΜ