User manual

182 | Protecting databases with accounts and privilege sets
1 If you need to share a database file with others and provide varying levels
of file access to different users, you need to plan the security for the file.
Consider listing the types of users and their privileges:
* You can provide limited access to some features, for example deleting
records, by using record-by-record privileges. For more information on record-
by-record privileges, see FileMaker
Pro Help.
To plan the security for a shared file:
1. Determine the privilege sets that you need for the file.
Make a list of the areas of the file that you want to protect, such as particular
tables, fields, records, layouts, value lists, and scripts. Plan the number of
privilege sets you need to enforce the varying levels of file access that you
require.
2. Determine whether you need individual accounts for each user, or group
accounts that multiple users can share.
3. Decide if you want to enable the Guest account, which permits users to
open the file without specifying account information.
4. Create the privilege sets that you need in the file.
Managers Marketing Sales HR Legal Guests
View records
Yes Yes Yes Yes Yes Yes
Create records
Yes Yes Yes Yes No No
Edit records
Yes Yes Yes Yes No No
Delete records
Yes Limited* Limited* Yes No No
Modify scripts
Yes Limited* No Yes No No
Execute
scripts
Yes Yes Yes Yes Yes No
Modify value
lists
Yes No No No No No
Menus
All Editing
only
Editing
only
All Minimum Minimum
φμπ10_υσερσ_γυιδε.βοοκ Παγε 182 Μονδαψ, Αυγυστ 25, 2008 3:59 ΠΜ