User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
FileMaker Pro overview | 17
Creating scripts to automate tasks
Scripts can do simple tasks like setting print orientation or complex tasks like
preparing a customized mailing to clients.
For example, you could define a script that creates a thank you letter to clients
in your database who have made a purchase in the last week. The script
composes a letter customized to each client. The script then switches to
Preview mode and pauses so that you can see what the letter looks like before
it prints. The whole task is started by clicking a button on a layout.
You use the Manage Scripts (formerly ScriptMaker) feature in FileMaker Pro
to build scripts by selecting from a list of FileMaker
Pro script steps, specifying
options, and arranging the steps in the correct order to perform the task.
FileMaker
Pro makes it easy to manage and maintain scripts, even for complex
databases. You can simultaneously view, edit, and manage scripts from
different databases. For more information about scripts, see
“Automating tasks
with scripts” on page 68.
Sharing and exchanging data
A benefit of storing data in FileMaker Pro is sharing your data with others. You
can share your data with other FileMaker
Pro users on a network, use the web
publishing capabilities to share data over the web, or import or export data
from another file. In addition, you can use ODBC (Open Database
Connectivity) and JDBC (Java Database Connectivity) to share FileMaker
Pro
files with ODBC- and JDBC-compliant applications, or you can access data
from external data sources.
If your computer is connected to a network, you and other Windows and
Mac OS FileMaker Pro users can use the same FileMaker Pro database file
simultaneously. FileMaker
Pro Network Sharing supports the sharing of files
with up to nine concurrent users.
Note If you need to share files with more than nine concurrent users on a network,
FileMaker recommends the use of FileMaker Server.
You can quickly and easily publish FileMaker Pro layouts as web pages, which
allows anyone with a web browser on your intranet (or the internet) to access
your FileMaker
Pro databases.
φμπ10_υσερσ_γυιδε.βοοκ Παγε 17 Μονδαψ, Αυγυστ 25, 2008 3:59 ΠΜ