User manual

Table Of Contents
164 | Sharing and exchanging data
In order to save files as Excel, you need the Allow Exporting Access privilege.
To save files as PDF, you need the Allow Printing Access privilege.
Note The saved file will only include fields that are on the layout when you
perform the save. If you want to include other fields (for example, fields on tab
panels that are not in front), use the Export Records command instead of Save/
Send Records As.
Sending email messages based on record data
You can use FileMaker Pro to send one, or multiple, messages to one or more
recipients. Generated email is sent using your default email application or
directly through SMTP (Simple Mail Transfer Protocol, a set of criteria for
sending and receiving email). You can enter values, or use values from fields
or calculations. You can also create scripts to send email.
For more information, see Help.
Supported import/export file formats
Every application stores its data files in its own file type or file format. Most
applications can also exchange information in certain other formats.
FileMaker Pro can import and/or export files in these formats, followed by
their filename extensions: Microsoft Excel (.xls, .xlsx), tab-separated text (.tab,
.txt), comma-separated values (.csv, .txt) , FileMaker
Pro 7 (.fp7), Merge
(.mer), HTML table (.htm), and XML (.xml). If you’re exchanging data with
another program, check the documentation that came with that program to
determine a common intermediary file format that both FileMaker
Pro and the
other program support.
Most file formats support data conversion only and do not import or export
formatting such as font, size, style, and color.
For information about file formats and the versions FileMaker Pro can import
and/or export, or about importing from sources such as XML, a digital camera
(Mac
OS), or Bento (Mac OS), see Help.
φμπ10_υσερσ_γυιδε.βοοκ Παγε 164 Μονδαψ, Αυγυστ 25, 2008 3:59 ΠΜ