User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
14 | Introducing FileMaker Pro
Using layouts to display, enter, and print data
FileMaker Pro layouts determine how information is organized for viewing,
printing, reporting, finding, and entering data. Layouts do not store your data—
they just display it.
Database files can have many different layouts, which display data in a variety
of ways. Within one database file, you can design separate layouts for entering
data, reporting summaries, printing mailing labels, publishing a database on
the web, and so on. You can change a layout’s design without affecting the data
or other layouts in the file. When you change the data in a field, the changes are
reflected in the same field on all the layouts in the database.
In a layout, you choose, arrange, and modify fields and field labels, create
reports, add buttons to initiate scripts, add graphics and text, and specify
printing options.
Not all information needs to be stored in your FileMaker Pro database. For
example, you can add a web viewer to display a web page on a layout. There
are some restrictions for displaying web content in FileMaker
Pro.
There are six types of layouts and one view that you can create with the New
Layout/Report assistant. Use these different layout types for various purposes,
like displaying a data entry screen or printing a totaled sales report or
formatting data as mailing labels. You can customize each layout further by
using the design tools that are available in Layout mode.
φμπ10_υσερσ_γυιδε.βοοκ Παγε 14 Μονδαψ, Αυγυστ 25, 2008 3:59 ΠΜ