User manual
Table Of Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Saving find requests
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 3 Creating databases
- Planning a database
- Creating a FileMaker Pro file
- Defining database fields
- Using supplemental fields
- Setting options for fields
- Defining database tables
- Creating layouts and reports
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with parts on a layout
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing databases on the web
- Chapter 6 Protecting databases with accounts and privilege sets
- Chapter 7 Converting databases from FileMaker Pro 6 and earlier
- Chapter 8 Security measures
- Index
120 | Creating databases
3. Choose options for the control style.
For example, for Display values from, choose an existing value list or choose
Manage Value Lists.
4. To set up fields to suggest possible matches as the user types data in the
field, select Auto-complete using value list. or Auto-complete using previously
entered values.
Note Auto-complete only works with text fields.
5. Click OK.
For more information on defining value lists and using auto-complete, see
Help.
Deciding where to place related fields
You can place related fields directly on layouts or in portals.
1 Directly on layouts: Place related fields directly on a layout to display data
from the first related record, even when there are more than one related
records that matches the criteria of the relationship. (The first related record
that’s displayed is determined by whether the relationship specifies a sort
order. For more information, see
“Creating relationships” on page 145.)
1 In portals: Place related fields within a portal on a layout to display data
from all related records that match the criteria of the relationship. For
examples of when to place related fields in portals, see Help.
Note Before placing related fields on a layout, you should understand the concepts
presented in
chapter 4, “Working with related tables and files.”
About merge fields
Use merge fields to combine field data and text in documents like form letters,
labels, envelopes, or contracts. You create merge fields in text blocks, which
allows you to use static text and field data together.
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