User manual

64 Chapter 6 Using Table View
Duplicating Records in Table View
To quickly add a record with the same or similar data as an existing record:
1 Select the library or collection.
2 Select one or more records, then choose Records > Duplicate Record.
If you duplicated a record in a collection, the record is created in the parent library
and displayed in the collection.
Deleting Records in Table View
To permanently delete selected records from a library:
1 Select the library.
2 Select the records, then choose Records > Delete Selected Records or press
Command-Delete.
In the dialog, click Delete.
To permanently delete selected records from a collection:
1 Select the collection.
2 Select the records, then choose Records > Remove Selected Records or press
Command-Delete.
In the dialog, if you click Delete, the records are permanently removed from both the
library and the collection. If you click “Remove from Collection,” the records are
removed only from the collection, not the library.
Sorting Records
To sort records:
Click the pop-up menu in a column header, then choose Sort Ascending or Sort
Descending.
If you want to sort two or more fields, sort by the least significant field first, followed
by the more important field or fields. For example, to sort records by last name and
first name, first sort by the First Name field, then by the Last Name field.