User manual

48 Chapter 4 Using Collections
However, a record from a library can be added to any of the collections in a library. For
example, if you have a “DVD” library with a “Favorites” collection and a “Classic
Movies” collection, you can have the same record in both collections.
There are two kinds of collections:
1 collections
1 Smart Collections
You create collections by using the New Collection menu item, by selecting records
and using the New Collection from Selection menu item, or by dragging selected
records to an existing collection or to the Libraries pane.
Smart Collections are created based on criteria you set up. Smart Collections update
as your library changes; records that meet the defined criteria appear in the Smart
Collection.
Creating Collections
Create a collection when you want to make a specific list of records.
To create a collection:
1 Select a library in which you want to make a collection.
2 Click or choose File > New Collection.
3 Type a name for the collection, then press Return.
4 Select the library you selected in step 1 again.
5 Click Table in the navigation bar or choose View > Table View to show the library in
table view.
6 Select the record you want to add to the collection. Drag the selected record to the
collection, or click and choose Add to Collection to add the selected record to the
collection.
To select multiple records, hold down the Command or Shift key while you click.
Tip: To quickly create a collection containing selected records, select the records, then
choose File > New Collection From Selection or drag the records to a blank space in
the Libraries pane.
Removing Records from a Collection
To remove records from a collection:
1 Select the collection.
2 Select the records and press the Delete key.